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Welcome to Sponsored Projects at the Johns Hopkins School of Nursing (JHSON).

The purpose of the teams working on Sponsored Projects for JHSON is to provide exceptional support for the JHSON research community in proposal development, submission and award management. Our goal is to be a critical resource for faculty in all stages of the Grant/Contract Process.

JHSON Mission

To improve the health of individuals and diverse communities locally and globally through leadership and excellence in nursing education, research, practice and service.

OFFICES HANDLING SPONSORED PROJECTS

  • Business/Finance/Sr. RSA team (SPG)

    The SPG provides faculty and students with proposal submission support including preparation of budgets, subawards, and adherence to proposal and regulatory requirements. Each faculty member is assigned to a Sr. RSA. Only the SPG submits proposals into COEUS (JHU’s system of record for tracking agreements) for JHURA’s final review. We are also responsible for post award activities including, account reconciliations, effort reporting and contract management. We steward your proposal through submission, account set up and award administration.

    SPG responsibilities:

    Pre-Award:

    1. Assistance with developing your proposal budget and budget justification
    2. Determining allowable vs. unallowable costs  during budget preparation
    3. Ensuring that proposal is fully compliant with sponsor and regulatory requirements
    4. Submission into COEUS which routes proposal to JHURA for final review
    5. Preparing documents on subawards, if included in proposal
    6. Submission of contracts into JHURA’s contract system, JAWS

    Post-Award

    1. Monthly and quarterly account reconciliations, projections
    2. Precertifying effort for faculty in the ERS system
    3. Entering Cost transfers when needed
    4. Interfacing with SPSS (Sponsored Projects Shared Services), AP (Accounts Payable) and Purchasing
    5. Submitting Subaward requests into JHURA’s sub system
    6. Monitoring and paying Subaward invoices
       

    Business and Finance Office

  • Office for Science and Innovation (OSI)

    The Office for Science and Innovation (OSI) facilitates excellence in faculty research by providing important resources as well as informational and training programs to support proposal submissions. OSI also sends out newsletters regarding upcoming training events and funding opportunities.

    OSI Handles:

    1. Intent to Submit (ITS) processing which starts the sponsored projects life cycle. Found on the OSI website.
    2. All proposal projects must begin with an ITS. PIs should not submit proposals on their own. The ITS alerts us about the proposal and allows us to plan resources to assist.
    3. The detailed response email which includes critical timelines, available resources and checklists tailored to the specific funder. See attached, exhibit ___, as example.
    4. Coordination across other teams within the SON where needed:
      1. REDCap
      2. Additional biostatistics support
      3. Data management plans
      4. Instructional design
      5. Marketing and Communications
      6. Development and Alumni Relations
      7. Editorial support
      8. IT assistance
      9. Coordination for internal proposal reviews
      10. Assistance with biosketch development and formatting
      11. Setting up workshops/training on topics relevant to proposal submissions
      12. Assistance, if necessary, with grant writing
      13. Dissemination of funding opportunities
      14. Liaising faculty with the Institutional Review Board (IRB)

    Office for Science and Innovation (OSI)

  • Johns Hopkins University Research Administration (JHURA)

    JHURA is the central research administration office for all divisions at JHU except Krieger School of Arts and Sciences. (JHURA does not cover the School of Medicine or Johns Hopkins Hospital.)  For most federal proposals, JHURA submits to the agency on behalf of JHSON. JHURA negotiates grant agreements and contracts and is the authorized signatory on agreements.

    JHURA’s responsibilities:

    1. Draft and negotiate agreements
    2. Provide the authorized signature on agreements
    3. Submits proposals to the government
    4. Workflows fully executed awards to SPSS for account set up
    5. Identifies and manages export control issues
    6. Manage and maintain COEUS
    7. Draft and negotiate subawards and obtain required signatures

    Johns Hopkins University Research Administration (JHURA)

Sponsored Research Handbook

This sponsored research handbook provides specific information and guidance. Should you have any additional questions, please contact us at SON-SponsoredProj@jhu.edu.

Sponsored Handbook (PDF)

Proposal Submission Workflow

PROPOSAL SUBMMISSION WORKFLOW